Know your worth,
price with confidence
A pricing calculator built for virtual assistants, wherever in the world you work.
Your rate and hours
Enter what you charge and how much you work.
$
/ hr
hrs
A part-time retainer is often 10 to 25 hours a month.
Include overhead buffer
Adds 20% for tools, taxes and admin time
Your breakdown
Updates as you type.
Enter your rate and hours to see your pricing breakdown.
The minimum viable rate formula
Your floor is what you need to earn, not what you hope to charge.
(Monthly take-home + Business costs)
÷ Billable hours / month
× (1 + Tax % + Profit %)
÷ Billable hours / month
× (1 + Tax % + Profit %)
Example: (2,000 + 200) ÷ 60 hrs × 1.35 = about 50 / hr minimum. That is your floor. Your market rate should sit above it. Use your own currency and your own numbers.
A note for a global audience: the ranges below are a general guide in US dollar terms. What is fair in your market depends on your local cost of living, your clients' location, and your currency. Use these as a starting reference, then adjust to your reality rather than copying them exactly.
Benchmarks by experience
Rough guide ranges (USD equivalent per hour).
New VA (0 to 1 year)
Building your first portfolio, learning tools
$8 to $20
Established (1 to 3 years)
Repeat clients, a service you are known for
$20 to $40
Experienced (3 to 5+ years)
A clear niche and a track record you can point to
$40 to $75
Specialist / OBM
Managing systems, projects or a small team
$75 to $150
Rates also vary by service. Inbox and calendar management usually sit at the lower end. Specialist work (bookkeeping, systems, project management, tech setup) sits higher because fewer people do it well.
These figures are a guide, not financial advice. Always price for your own market and costs.